This privacy notice explains in clear language, how Purple Square Consulting Ltd uses the personal information we collect about you, either through using our website, or in any other way, electronically, verbally or in writing.
Purple Square Consulting Ltd, is a data controller and Melanie Addison, Operations Director, is Purple Square Consulting Ltd’s nominated Data Controller. Melanie can be contacted by email at firstname.lastname@example.org or telephone number +44 (0) 20 7340 8774 . Our Data Protection Officer can be contacted at email@example.com
Data privacy law defines the basis by which we can lawfully collect and process personal data. For our data processing purposes, we have determined the following:
To enter into or in pursuance of a Contract:
We will collect personal data when engaging with individuals to enter into a contract, such as an employment contract or commercial agreement. We will continue to process that data for the duration and often subsequently after the contract expires or is terminated.
We will collect and process personal data where it is in the legitimate interest of Purple Square Consulting Ltd to do so. Specifically, we use legitimate interest in relation to our clients and prospective clients in order to identify prospective clients and if engaged, we continue to process personal data to manage our commercial relationship. This will include but not limited to the continued processing (retention) of records of our transactions and interactions. A Legitimate Interest Assessment (LIA) has been conducted to ensure that the legitimate interests of the organisation does not outweigh that of the data subject.
The data collected will not be used for any unlawful or unethical purpose.
Purple Square Consulting Ltd undertakes marketing activities in order to inform prospects of marketing software solutions and how we can help their organisations become more efficient with their marketing. We would like to keep them all informed of events, webinars that we feel would be beneficial for data subjects to be aware of.
We conduct business to business (B2B) marketing in accordance with the Privacy and Electronic Communications Regulations (PECR) 2003. In order for us to comply with the PECR and the General Data Protection Regulations we have conducted a Legitimate Interest Assessment (LIA) to ensure our marketing activities do not put at risk, the rights and freedoms of data subjects. This LIA will be reviewed regularly as we undertake marketing campaigns.
As we conduct B2B marketing, we do not require consent, however, as a data subject receiving these communications via email, you have the right to object to receiving marketing material and will have the option to opt out on every marketing email you receive. Our commitment is to cease the transmission of marketing emails to any data subject who opts out with immediate effect.
Purple Square Consulting Ltd does not process sensitive data as defined by Article 9 of the GDPR.
Purple Square Consulting Ltd processes non-sensitive data.
For our staff we process:
We process the following data of our clients:
We process the following data of trainees who attend our courses:
We process the following data of our Associate Consultants:
We process the following data of our Suppliers:
In addition, we collect data in relation to your communications and interaction with us. This can include emails, text messaging, postal service delivery, social media posting or other any other form of communication. In addition to the lawful purpose described previously for the above categories, we have a legitimate interest purpose to collect and retain this communications data to enable and improve our communication and for record keeping purposes.
We also act as Data Processors for 3rd party’s and as such, we will be requested to access and process personal data on behalf of those data controllers within the binding written agreements established between the two organisations. The agreements dictate how we process the personal data, including the retention and disposal. We are also bound by these agreements to assist the data controller is honouring the data subject rights.
The data we collect directly from you is the minimum we require to facilitate the lawful processing described above. Personally Identifiable Data placed on our system will be deleted in accordance with legal obligations, such as HMRC rules. Outside of that Purple Square Consulting Ltd has developed a retention policy to ensure personal data is held only for as long as is required for the purpose we collected it or for our legitimate purposes.
We store data within our electronic cloud hosted systems including our email system. We do keep a small number of paper records. Minimal personal data is stored on company IT equipment including smartphones. Security of data is provided by the accreditation’s of our cloud hosts and IT support provider, this includes data backup regimes.
All laptops have industry standard firewalls, antivirus and anti-malware installed and updated. Company laptops are encrypted. We have a process in place to mitigate the impact of any data breach that should occur.
The regulations provide a number of rights to you as the Data Subject. Purple Square Consulting Ltd is committed to upholding those rights and those applicable to the personal information we collect and process are listed below. In addition to these rights, you have the right to escalate any concern to the Supervisory Authority, which in the UK is the Information Commissioners Office https://ico.org.uk. A full and detailed explanation of all rights can be found at https://ico.org.uk/for-the-public/.
You also have the right to lodge a complaint with the UK’s supervisory body, The Information Commissioners Office www.ico.org.uk.
Purple Square Consulting Ltd does not conduct any profiling or automated decision making.
You can write to us at this address:
Purple Square Consulting Ltd
111 Buckingham Palace Road,
Purple Square Consulting (Australia) Ltd
264 George Street,
You can email us by using this link: